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HOA Management Blog

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Tips to Be Prepared if a Disaster Strikes Your Homeowners Association

April 9, 2014 at 9:36 AM / by HOA Manager

disaster strikesIf you think hurricanes, wildfires, tornadoes, floods or polar vortexs won’t happen to you or that you don’t need to insure against these disasters in your homeowners association, you’re among the nearly half of U.S. homeowners and renters who lack the insurance coverage to deal with potential losses, according to the National Association of Insurance Commissioners (NAIC).

In a recent NAIC national survey, about 48 percent of homeowners and renters said they did not have an inventory of their possessions. Of those who reported having a checklist, 32 percent had not taken any pictures and 58 percent had no receipts validating the cost of their possessions. In addition, 44 percent of respondents acknowledged that they had not stored their inventory in a separate location.

Many residents in the homeowners association may assume that they are protected under the Association’s insurance, but that is not the case when it comes to personal belongs. HOA board members can help residents they take the proper precautions to help protect their possessions in the event of a disaster by providing them with the following reminders.

Here are some tips from the NAIC to help prepare for disasters:

  • Take an inventory of your valuables and belongings. This should include taking photographs or a video of each room. This documentation will provide your insurance company with proof of your belongings and help to process claims more quickly in the event of disaster.
  • To enable filing claims more quickly, keep sales receipts and canceled checks. Also note the model and serial numbers of the items in your home inventory.
  • As you acquire more valuables such as jewelry or antiques, consider purchasing an additional floater or rider to your policy to cover these special items. These types of items typically are not covered by a basic homeowner’s or renter's insurance policy.  Remember to include in your home inventory those items you rarely use such as holiday decorations, sports equipment and tools.
  • Store copies of all your insurance policies in a safe location away from your home that is easily accessible in case of disaster. You may want to store your policies and inventory in a waterproof, fireproof box or in a safe location such as a bank safe deposit box.  Consider leaving a copy of your inventory with relatives, friends or your insurance provider and store digital pictures in your e-mail or on a website for easy retrieval.
  • Know what is and is not covered by your insurance policy, as well as the policy of the homeowners association. You might need additional protection depending on where you live. Make sure your policies are up to date. Contact your insurance provider annually to review and update your insurance policy.  Keep a readily available list of 24-hour contact information for each of your insurance providers.
  • Find out if your possessions are insured for the actual cash value or the replacement cost. Actual cash value is the amount it would take to repair or replace your home and possessions after depreciation, while replacement cost is the amount it would take to repair or replace your home or possessions without deducting for depreciation. Speak with your insurance provider to determine whether purchasing replacement coverage is worth the cost and also to find out if your policy covers additional living expenses for a temporary residence if you are unable to live in your home due to damage from a disaster.
  • Appraise your home periodically to make sure your insurance policy reflects home improvements or renovations. Contact your insurance provider to update your policy.

The best protection is preparation! Both for board members protecting the homeowners association as a whole, and for residents in the community.

For more information, visit www.InsureUonline.org.

Related Articles:

What Type of Insurance Does Your Homeowners Association Need?

Individual Homeowner Residential Insurance Coverage


If your HOA Board needs help staying on top of things like insurance for the Association, consider partnering with a trust HOA management company. Download our free offer below.

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Topics: HOA Management, HOA Foreclosure